You’re busy doing what you do best: running your business.
You know that your printer does stuff other than just printing out documents. If you haven’t had the time to investigate all of the surprisingly impressive features that modern printers have to offer, this is the blog post for you—by the end, you’ll see your printer in a whole new light.
Alternatively, if you’re thinking of upgrading, these 7 jaw-dropping Xerox printer features are the perfect motivation to whet your appetite before you visit us.
#1 – Printing Activity Monitoring & Logging
Most modern Xerox printers have the ability to monitor, track, and log print jobs in their queue and those which have been completed. This gives employers a number of useful abilities, especially if user accounts have been set up either by security card, pin, or other means of identification—know who printed what and when.
Activity monitoring is also incredibly useful in the generation of printing reports and statistics. With this data, you can determine how much has been printed over, say, the period of a month or annually, which can be helpful when budgeting for office supplies like paper, toner, and so on.
#2 – Cloud Capabilities
Cloud capabilities add so much new functionality to your printer it would be difficult to list all of the benefits in a single place. When your Xerox printer can access the cloud, it makes printing a whole lot faster and simpler.
Suppose for a moment that you work in an office environment where some people use Windows computers, and others use Macs. In the past, this would have required quite a bit of set-up from the IT department to get both types of operating system to properly “talk” to the printer. Sharing documents between each computer was even more of a headache.
Cloud enabled printers bypass these limitations, pulling the data from the shared office cloud. It doesn’t matter what operating system employees prefer to use, since the data is all coming from the same place—and as we’ll explore next, it doesn’t even matter where the computers are.
#3 – Remote Access
Remote access features allow you to send a print job to your Xerox printer no matter where you are. For example, imagine that you were on a business trip and had an important document on your laptop or mobile device. You hadn’t stored it in the cloud, so you’re the only one with a copy, but someone back at the office needs a copy of the document. A few clicks or taps later, and you can send the document directly to the printer.
#4 – Print From Your Phone, Tablet, or Other Mobile Device
Modern Xerox printers allow you to quickly and easily print a document from nearly any device you might be working with, including mobile devices. No need to send the document to your computer first—you can print it via the cloud, WiFi, or even bluetooth, right from your phone or tablet.
#5 – Advanced Security Features
In addition to print job tracking which we discussed in point #1, Xerox office printers can come with the capability of “locking out” anyone who isn’t authorized to use them—your employees can have user accounts, PINs, or cards that grant them access to the printer.
Internet-enabled printers will also have additional security features such as strong encryption to make sure that files being transmitted to them over the internet or wirelessly will remain safe and secure.
#6 – Scheduled Printing Jobs
Scheduling print jobs to take place at a later time is surprisingly useful. With the delay print commands available on nearly all modern Xerox printers, you can schedule one or more documents to be automatically printed at a time of your choosing.
Say for example that you have a collaborative calendar document that gets edited throughout the day—and perhaps after hours too. You can schedule one or more copies of this document to be automatically printed every morning at 6:30 AM just before people start arriving for work.
As you can imagine, this would cut down tremendously on the amount of time spent sitting down and manually printing the document, especially if multiple people need it. Scheduled printing is a powerful tool!
#7 – Firmware Updates for Improved Functionality
Keeping your Xerox printer’s firmware up-to-date is an easy process that can fix bugs, improve security, and sometimes add functionality. In the past if a printer shipped with a problem, that’s just the way it was until the next generation of printers came out and fixed it. With modern Xerox printers, problems can be resolved more or less on-the-fly, meaning that you’ll get more operational years out of your investment.
Learn More About Xerox Printers for Your Professional Environment
If these features have got you thinking about upgrading your Xerox printer, please feel free to request a free, no-obligation quote from us today.
If you have any questions, a member of our staff would be more than happy to help if you contact us. You’re also encouraged to stop by our Phoenix location or our Flagstaff location at your earliest convenience if you’d like a more hands-on experience!
