As small and midsize organizations grow, they tend to accumulate the need for more and more third party services—managed service providers, subcontractors, supply vendors, and so on. Unless your organization is large enough to have a dedicated accounting department (and even then) this can quickly become a resource-intensive challenge for even the best equipped teams.
If your workplace always seems to struggle to keep up with the pace of business-critical invoices and bills, a very likely solution is to start introducing a degree of automation to your accounts payable workflow. Your Xerox MFP is equipped to help make that process much, much easier. In today’s post, we’ll examine how.
Popular Xerox MFP Apps to Automate Accounts Payable Processing
As you know if you’ve spent any time perusing the Xerox App Gallery, there are many dozens and hundreds of app integrations available for your MFP—software that runs on your printer and integrates with your already-existing suite of tools. The same is true for your accounting software.
For example, the Xerox Connect for Sage Intacct app can help organizations keep up a rapid pace of accounts payable processing by eliminating much of the traditional “by-hand” work required.
The app allows users to scan invoices, bills, and receipts into the printer, where they’ll automatically be processed and added to the already existing ledgers in the users Sage account. Key data, such as payment indicators, addresses, or names can also be extracted and processed according to your requirements, with no need for user input other than to confirm the data is correct.
Other accounting suites have similar app integrations, such as the Yooz Connect accounts payable app. Search for your preferred software to see if an integration already exists—there’s a pretty good chance that it does.
Need a More All-Inclusive Solution? Consider the Xerox Accounts Payable Service
As a quick note before we wrap things up, we wanted to draw to your attention the Xerox Automated Accounts Payable Service.
This is an all-inclusive invoice and billing scanning solution which uses advanced OCR technology to extract and organize key data points. If your currently existing accounting software doesn’t have an app integration or you want to set something up that gives you a finer degree of control over how your data is handled, this is a service worth looking into.
Enjoy Automation & Efficiency-Boosting Workflow Improvements With Your Xerox Multifunction Printer
Something new owners of Xerox multifunction printers quickly realize is that these devices are so much more than simple MFPs—yes, they can print, copy, scan, and fax, but that’s just the beginning of the possibilities at your disposal. To get a more complete idea of what we mean by that, check out our recent blog post Regular Printer vs. Smart Workplace Assistant: The Difference is Critical.
In the post, you’ll learn why modern Xerox MFPs are more like workplace assistants than simple printers or copiers—in addition to helping you automate your accounts payable processing as we discussed today, these devices are capable of tracking and improving print behavior to cut down on resource usage, giving your team the tools they need to collaborate, and even functioning as fully-fledged in-house marketing devices.
If you’d like to see the difference for yourself, please feel encouraged to contact us today or come and see us at any of our convenient locations throughout Arizona. If you’re ready to upgrade now and you’d like a quote, you’re also more than welcome to request a free online quote.
