Does your office use Microsoft Exchange Online? It’s a popular cloud-based email and calendar service included with the suite of Microsoft 365 tools. Businesses of all sizes use it since it’s easy to implement, cost-effective, and has a lot of robust features. If your workplace is one of them, you’ll certainly be pleased to know that you can integrate Exchange Online with your Xerox multifunction printer or other ConnectKey-enabled devices using the Xerox Connect for Exchange Online app.
In today’s Smart Document Solutions blog post, we’ll take a closer look at this integration app and see how it can help you and your team take full advantage of both Exchange Online and your MFP’s capabilities.
Secure, Compliant Email and Documents Access Right from Your Xerox MFP
So, what exactly does the Xerox Connect for Exchange Online app do? In a nutshell, it brings the power of your Exchange Online account directly to your Xerox MFP.
By connecting your MFP to Exchange Online through the app, the way you manage documents throughout the day will become more streamlined. You’ll no longer need to scan documents, save them to a computer or mobile device, and then attach them to an email—you can “cut out the middle man” and do everything from the office printer in a few simple steps. This is a huge time saver, and over time will likely reduce the risk of user errors too.
This integration app allows you to do useful things like scan documents and send them directly via email as described above, or print documents clients or colleagues have sent to you via email. If you want quick access to your email while away from your desk, this is the way to do it.
All of this is done securely, too. The app uses the same robust security protocols as Exchange Online to keep your data protected during transmission. This means that the app allows only authorized users to access their own Exchange Online email functions.
Create and Manage Exchange Online Workflows Using Your ConnectKey-Enabled Xerox Devices
Integrating Exchange Online with your Xerox MFP can significantly improve your office’s workflows. The app allows you to create and manage Exchange workflows directly from the MFP. For instance, you can set up workflows to automatically email scanned documents to specific addresses, reducing manual steps and increasing efficiency.
For instance, you can set up the app to scan a document and send it via email to predefined recipients—a really nice feature for teams who need to collaborate on certain documents, or as a convenient way to keep clients up to date with the progress of a document. Workflows like this also improve consistency (e.g., never accidentally forgetting an intended recipient). If you frequently share reports or meeting notes with colleagues, either in-house or remotely, this will definitely make things easier.
How to Learn More about Unlocking the Full Potential of Your Office Printer with Modern Xerox Technology at Smart Document Solutions
If you’re interested in learning more about how modern Xerox technology can integrate with the software you already use and rely on, we’re happy to show you the ropes. Our team is here to help you get started with your next office upgrade—whether it’s your first Xerox MFP or you’re ready to expand your fleet. Contact us today with any questions or to request a free online quote. We look forward to serving you!
