Is document storage a challenge for you, either physical, digital, or both?
It’s time to think about implementing a content management system (CMS) like DocuShare Go. It’s not difficult to get started with one of these systems, and the benefits are pretty amazing once you see them in action. You’ll be able to create, manage, and store all the content that makes your business run smoothly. No more disorganized digital files, no more time-consuming “hunts” for paperwork, and no more difficulty collaborating with works in or outside of the office.
Let’s take a look at what you get with a CMS in a bit more detail. We’re going to be using Xerox’s DocuShare Go as an example, since its a leader in the space and will work wonderfully with your already existing Xerox-powered workflows.
DocuShare Go: a Cloud-Based, User-Friendly Content Management Platform
DocuShare Go is fully cloud-based, which means that your documents and files will be accessible by authorized users from anywhere. This can be incredibly useful for any business or organization that has remote or work-from-home staff. There are also access controls that allow administrators to be able to determine who can access what; e.g., certain teams that only need access to certain files will only be able to see and work with those particular files and directories.
The interface for DocuShare Go is also very user friendly and will likely require little to no training for your team to start using it right away. It works on computers, mobile devices, and—of course—your Xerox MFP directly. It has a lot of powerful features to help you stay organized and keep your team working efficiently. Let’s learn about some of the more advanced features of this content management platform now:
Advanced DocuShare Go Features: Version Control, AI-Powered Document Summarization, and More
DocuShare Go can do a lot of amazing things, like AI-powered document summarization. DocuShare Go is also great for collaboration, allowing for multiple users to be working on the same document at the same time. Multiple users can also asyncronously work on the same document, even if one of them is offline—their changes will be added later. This is part of DocuShare Go’s version control system, which is one of its most useful features.
Version control for documents is a system where each change made to a document (and who made those changes) is tracked and saved. This way, you can easily navigate through the entire history of a document—which makes viewing previous versions very easy. This is a great way to see how a document has changed over time, especially if you need to retrieve information that is no longer present in the document but once was.
Interested in Getting Started With a CMS at Your Organization? We’re Here To Help – Here’s How To Get Started
Integration with a content management system is just one of the many, many benefits a modern Xerox multifunction printer can bring to your organization. If it’s time to replace your printer, we’re here to help you select the best office equipment that will help you meet your unique goals. Please feel free to give us a call, contact us online, or request a free online quote. We’re here to help!
