These days, even small offices handle and generate a lot of data, much of which needs to be printed out to hard copy. Contracts, agreements, orders, invoices, and so on are all critical print tasks.
But how many of your print jobs aren’t critical? How many are even necessary at all? If you’re not sure, that’s not actually a terrible thing—because it’s an easy problem to fix, thanks to the print analysis options available from Xerox. Once you establish good print behaviors among your staff, you’ll be surprised at how much it can save in time, print resources, and your budget.
Uncover Valuable Insights To Reduce Waste, Optimize Workflows, and Save Money
“It’s 10 PM. Do you know where your printer is?”
With Xerox print analysis tools, you’ll be able to start tracking important data points about your printer and how it’s being used, such as peak usage time, power consumption, how often printing is being done in color—along with what is being printed in color and by which user—what your most paper-heavy processes are, and whether or not the printer ever sees after-hours usage.
Print Tracking Isn’t About “Micromanagement” – It’s About Smart, Cost-Effective Use of Time and Resources
Print tracking is not a case of micromanagement, or a tool to “look over the shoulder” of your employees—it’s an important means of ensuring that your resources are being used for their intended purpose (ostensibly, work), and that can give you important insights (e.g., you use twice as many print resources during a busy holiday season).
For example, you’ll be able to discover if documents that don’t really need to be printed in color are, in fact, being printed in color. This is good information to have to help shape the print behavior of your team (and perhaps yourself). In the previous section you learned that you can determine if after-hours printing is being done—this, of course, can help you prevent unnecessary or unauthorized use of the printer, or in some cases, maybe you want there to be after-hours printing (for that workgroup you set up that’s getting overtime on a big project).
How you use the data is up to you, but one thing is undoubtedly clear: you’re in a better position with the data than without it.
Interested in Learning More About How Xerox Technology Gives You the Data and Control You Need? We’re Here To Help
As you’ve learned in this post, Xerox is a great choice for anyone who wants to track print data. Whether you’re running a single compact MFP in a home office (like the C325) or a fleet of printers in multiple locations, with Xerox, you’ll have the tools to gather actionable, cost-saving data. Print service providers, that includes you—thanks to tools like FreeFlow Vision and the accompanying FreeFlow Vision Connect app, you can gather important data about your production printers as well.
If you’d like to learn more about print analysis or any of the other powerful tools Xerox empowers users with, our team is standing by to answer your questions. Feel free to contact us today or request a free online quote.
