Does your business or organization deal with a lot of documents that end up being revised a handful of times before they’re “done”?
How about documents that need to be revised regularly?
Keeping track of a version number or date for these kinds of documents could probably be described as cumbersome at best—but it can work. As you may already know, the point that things start to quickly become chaotic is when the contents of those regularly-revised documents need to be included in other documents (such as a terms of service page or legal information).
So, what’s the solution? The innovators at Xerox have to have something up their sleeves, right?
In fact, they do. The solution for your business just might be the Xerox Content Hub. Let’s learn more:
What is the Xerox Content Hub Platform?
Xerox Content Hub is a secure, cloud-accessible platform in which document templates can be stored, modified, and distributed throughout your entire team or company. Templates will have version histories and can be used to create personalized instances relevant to the immediate needs of the user.
The Xerox Content Hub platform can be thought of as a centralized digital hub for document creation, with templates that contain content which needs to be distributed throughout other files. For example, legal information can be stored in a template document, and then other documents which need to include that legal information simply need to reference the original template—not be updated individually.
The system even comes pre-loaded with a robust set of document templates for businesses and organizations to get a head start. These example documents can be customized to your own liking, or done away with entirely for those who prefer to start from scratch.
Usage Scenarios & Time-Saving Benefits of a Dynamic Document Template Repository
As we discussed earlier, regularly revised documents which ultimately become parts of other documents, such as terms of service pages or legal information, are the main culprits for keeping newly created documents up-to-date with the latest information.
The Xerox Content Hub platform empowers users to create document templates for scenarios exactly like this—the system takes more than a few cues from variable data printing and presents all of your content in an up-to-date, easy to navigate central location. This way, your entire team will always be on the same page—no matter what kind of document they’re working on.
Start Using Xerox Content Hub Today With Your ConnectKey-Enabled Xerox MFP
If you haven’t made the upgrade to Xerox technology for your workplace yet, we’d love it if you came to see us at any of our conveniently located offices in Phoenix, Flagstaff, or Lake Havasu so that our team can give you a one-on-one demonstration of how Xerox can quite literally make your working life much, much easier!
Ready to upgrade now? Please feel free to request a no-obligation, free online quote. Otherwise, we’re here to answer any questions you may have, so contact us today.
