Traditionally, so much of our time at work has always been spent on—let’s be honest here—relatively menial tasks. That’s not to say that these obligations aren’t important; it’s out of necessity. Without the “menial” tasks getting done, most businesses would cease to function very quickly. Imagine what would happen if you stopped taking the trash out, or didn’t pay your electric bill, or never went shopping to restock coffee for the break room (the horror!).
These tasks might be mundane, but they’re ultimately some of the most critical cogs in the machine, so to speak. One of the most important “cogs” for most businesses is data processing. For example, recording an address and phone number and storing it in your client files, or keeping records of fulfilled invoices and product stock levels.
There has to be a solution—right? There is. Read on to find out more.
What Is Intelligent Data Processing and How Does Xerox’s Capture and Content Service Implement This Technology?
Important though it may be, it’s also true that this kind of work requires plenty of human resources, leaves little room for creative endeavors for said humans, and eats into the most valuable resource any organization has: time.
Here’s the good news: you don’t have to do these kinds of tasks anymore. Technology has progressed to a point where we can offload this kind of labor to machines, freeing up resources and time for the things that really matter.
One of the leading solutions is a technology called intelligent data processing. Xerox’s implementation of this technology comes in the form of the excellent Capture and Content Service, which is a system designed to help businesses both manage and, crucially, make sense of their documents, both paper and digital. Using technology like artificial intelligence and machine learning, the system is capable of automatically processing and organizing information from just about any type of document.
After implementing intelligent data processing, your organization will save time—thanks to a reduction in manual, human-lead document handling—and gain increased accuracy and security for that data, since the odds of human error will be significantly reduced. Most advantageously, important information will be easily accessible.
Examining the Value of the Capture and Content App in Real-World Small and Midsize Business Settings
The Capture and Content Service has more real-world applications than can be reliably described here (after all, pretty much every organization has to process data in one way or another), but let’s take a look at how it might speed up workflows at a small business—because intelligent data processing isn’t just for big businesses.
Consider a small, family-owned gardening supply store. The store uses a basic system to track inventory, customer orders, and supplier information, mostly through handwritten notes and a basic spreadsheet. In other words, effective, old-fashioned work… that requires a lot of human input and leaves a wide margin for error.
With the Capture and Content Service, this business could streamline their process by automatically updating inventory levels as they make sales, track customer preferences for both valuable sales insights—e.g., tomato seeds are popular this year, but nobody is buying this type of gardening glove, things like that—and to provide better, more personalized service. All this without even mentioning the substantial gains in time the family would enjoy! Maybe now they’ll have time to finally open that second location…
Ready to Discover More Ways Advanced Xerox Technology Can Improve Efficiency in Your Workplace? Here’s How to Take the Next Step
If you’re interested in learning more about intelligent data processing, the Capture and Content Service, or any of the frankly amazing things you can do with modern Xerox technology, our team would love to start a conversation with you. Please feel free to contact us at your earliest convenience, stop by one of our convenient locations to see us in person, or get the ball rolling right away by requesting a free online quote.
