Even in this era where seemingly everything is being digitized—especially much of the work we used to do with hard copy documents—most office managers and business owners would agree that every work environment must be stocked with a printer. For all our love of electronic communication, hard copies are still an important and necessary part of our work, nearly regardless of industry.
However, what all decision makers for these offices don’t necessarily know is that by having access to only a “basic” printer, they may be doing themselves and their teammates a serious disservice. Instead, what’s called a smart workplace assistant might be a much smarter investment. Let’s unpack that.
The Difference Between a “Regular” Printer & A Xerox Smart Workplace Assistant MFP
A regular printer does what it says on the tin: it prints. Hopefully with only a modicum of paper jams.
A smart workplace assistant, on the other hand, is how one would best describe a multifunction printer from Xerox, like the VersaLink C400 or B400, for example. In addition to printing, these devices can copy, scan, and fax too—and that’s just the beginning.
Xerox Multifunction Printers Provide Extensible Features Across All Industries
In addition to their multiple functions, modern Xerox printers have a wide variety of both built-in and app-based features. The many options available empower users to not only customize these devices to their exact preferences for ease-of-use, but also to find new and pretty gosh-dang exciting ways to use their devices!
A Xerox MFP isn’t just a printer—it’s an invaluable tool for your entire team that can drive productivity, cut costs, and streamline your day-to-day operations.
For example, tools like PaperCutMF allow you to track print usage (who, what, when, and more) which leads to reduced waste and better accounting. Businesses are finding new ways to profit with in-hosue variable data print marketing campaigns, and organizations that need to process electronic signatures have plenty of options at their disposal.
Of course, Xerox MFPs have many industry-specific applications too, such as in the educational sector or in healthcare, where these devices simplify the rigorous requirements of HIPAA compliance.
If you’d like to explore more of what’s possible with a smart workplace assistant—a Xerox multifunction printer—we invite you to learn more about ConnectKey technology and how innovations from Xerox are changing the way businesses and organizations interact, work, and succeed.
Ready For Your Smart Workplace Assistant? We’ll Introduce You at Smart Document Solutions
If you’ve started to see the possibilities of what you could accomplish with a “smart workplace assistant” rather than just a regular old printer, we’d love to help you determine which Xerox multifunction printers or other office equipment is best suited for your business.
Please feel welcomed and encouraged to come by in-person to see us at any of our convenient locations throughout Arizona. You may also give us a call (scroll to the bottom of this page for individual location numbers) or you can even simply send us an email.
Already know what you’re looking for? Please request a free online quote so we can get the conversation started.
