There was a time in the fairly recent past that digital automation technology, other than for the most basic of tasks, was, frankly, just not that good.
If you’ve been paying even a little attention to technology news the past couple of years, you know those days are long gone, and we’ve finally entered an era where “smart” technology is… well, actually smart.
Us humans, however, are still rather prone to our shortcomings. For example, how many times have you been busy at work, scanned a document that you knew you were going to need a digitized version of later, and then basically just given the file a generic name, dumped it into a folder that may or may not have been actually related to the subject of the document, and pretty much just hoped you’d be able to find it later?
Don’t feel too bad. We’ve all done it. But here’s the good news: after you finish reading this installment of the Smart Document Solutions blog, you’ll know how to solve this problem forever thanks to the Intelligent Filer app by Xerox.
Let’s dive in:
The Xerox Intelligent Filer App: What Is It, and How Does It Work?
The Xerox Intelligent Filer app is a incredibly helpful tool designed for ConnectKey-enabled Xerox devices (which includes any modern multifunction printer). In a nutshell, it streamlines the process of managing the digitized version of hard copy documents that you’ve scanned using your device.
After you scan a document, here’s what happens: using AI-driven smart technology, the app analyzes the content of your scanned document. After “reading” the document, the software is capable of figuring out an appropriate filename for the digitized version of the document and an appropriate directory for it.
These decisions are based on configurable settings established by you; in other words, you have control over how files are named and where they go, but you don’t have to do it manually anymore. Not only will this give you more time to focus on more important things, it also significantly reduces or eliminates human errors.
Turning Your Digital Clutter Into Clarity: Here’s What a Day in the Life With the Intelligent Filer App Looks Like
Close your eyes for a moment and envision the following blissful scene: it’s a busy Monday morning, and suddenly, you need to find a contract from last year… and it’s actually easy to find!
Joking aside, that kind of scenario is exactly the benefit of using the Intelligent Filer app. Not only are you saving time as you’re scanning the document, your digital organization will become impeccable, which will end up saving you time in the future in ways you can only guess at right now.
Contact Our Team of Experts Today and Discover More Ways To Automate Your Workplace With Xerox ConnectKey-Enabled Office Equipment
The Intelligent Filer app is just one of the many tools at your disposal when your workplace is equipped with a modern, ConnectKey-enabled Xerox multifunction printer. If you’d like to enjoy automation, increased efficiency, and a measurable productivity boost for you and your entire team, we encourage you to contact us today. You may also request a free online quote. We look forward to serving you!
