Is there such a thing as a fun New Year’s Resolution?
Well, probably not the ones that really matter.
And yet, the last thing anyone in the office wants to ask is, “How can we beef up our print environment’s security?” (Because let’s be honest: it just doesn’t sound that exciting.)
Nevertheless, sometimes the best resolutions are the ones that can have the greatest impact on our long term happiness and success, and security can certainly do that—by preventing bad things from happening, like data and network breaches. It doesn’t sound like something that could happen to you… until, of course, it does.
The best medicine is prevention, so let’s take a look at how Xerox can help secure your print environment, both digitally and physically.
A Few Great Reasons Why You Should Make Print Security Your New Year’s Resolution
Perhaps the best reason to start implementing better security in your print environment is that it will give you peace of mind. When you know your staff is using strong authentication methods, that only the correct people are able to access the printer (and printed documents!), and that your devices are up to date with the latest security improvements, you don’t have to worry nearly as much about something going wrong.
Xerox offers many security features, such as different ways to login—like username/password combos, card-based access, and more. There are more sophisticated features too, like data overwriting, which ensures that even if the printer’s storage drive was physically accessed, the data would be irrecoverable by a bad actor. We wrote about this in our blog post Xerox Security and Printer Disk Storage: When is Data Deleted? which is a great overview of the feature.
Xerox Makes Security Easy so That You Can Enjoy the Benefits Without Major Inconveniences
So often in the technology world, it seems like “better security” means “more inconvenience.” While sometimes this is unavoidable, Xerox tends to make security both effective and easy.
For example, one of the easiest but most effective physical security implementations that can greatly benefit a busy office or anywhere with a lot of foot traffic is secure release printing (sometimes called pull printing). This is a system that requires a user to authorize themselves at the printer before the machine processes their job, which reduces the chances of confidential documents being forgotten in the tray (or picked up before their rightful owner can get to them!).
Having to authorize yourself at the printer takes a few seconds at most—especially with fast identification systems like key cards—but the benefits to your data security are fantastic. These kinds of small improvements are things that most offices could do, but don’t. It doesn’t matter until it does.
If You’d Like To Start the New Year Securely and Safely, It’s Time To Upgrade to Modern Xerox Technology
A New Year’s resolution is as good an excuse as any to reexamine your print security and see where you can improve things. But if you’re not working with modern Xerox equipment yet, it’s an even better reason to get those office upgrades you’ve been needing so much—and we’re here to help guide you along the way. Please feel free to contact us with any questions you may have. You may also request a free online quote.
