Is your office printer outdated? Showing signs of a bit too much wear-and-tear?
It might be time for a replacement, especially if your printer is producing blurred, streaky, or faded documents, experiences frequent paper jams, and performs slower than it once did. In a way, you might consider yourself lucky if you have the time to notice these problems, as it might be preferable to an outright failure, as very old or cheaper printer models could incur.
For your next printer, we of course highly recommend a Xerox multifunction printer. These devices come in a variety of shapes and sizes, priced to match nearly any budget, whether you’re replacing an occasionally-used home office printer or a high-volume printer in a busy office.
To choose the right device, we’ve prepared a few brief-but-important considerations:
Assess Your Needs with This Quick Small Business Printer Replacement Checklist
The following are some of the most important considerations to think about while buying a replacement printer:
- Assess available space and printer size
- Evaluate your print needs (i.e., the types of documents you generally print)
- Consider average print volume and desired output speed
- Examine advanced options and software that could enhance your office workflow
Take stock of the available space you have in your office for a new device. You may find this easier than you expect; Xerox printers are typically right-sized and fit into even smaller workspaces comfortably. If you were using separate units for copying, scanning, etc., you may actually find that the multifunctional capabilities of the Xerox device will save quite a bit of space.
By evaluating your print needs, we mean to consider what kind of documents you print most often. Do you need color, or just black and white? How large is the team using the printer, and how much will they typically need to print? The answer to these questions are all very good to know while making your final selection.
The final point, “Examine advanced options”, we’ll discuss in the following section—but just know that we’re only touching the tip of the iceberg, so to speak.
Make Better Decisions by Catching Up on All the Amazing Things Modern Xerox Multifunction Printers Can Do
Modern Xerox multifunction printers are designed to not only print, copy, scan, and fax, but also do to a lot of other things. This is why Xerox often refers to these devices as “Workplace Assistant” class printers, which is an apt description.
Thanks to ConnectKey technology, which most recent devices are equipped with, your device can do a lot more than you might think—from automatically categorizing scanned documents with an advanced document management system to transforming your handwritten notes to editable digital documents with optical character recognition technology. Take a look at some of these past articles on the Smart Document Solutions blog to get a glimpse of what’s possible:
- Edit Your Scans and Download Them From Anywhere Using the Clip2Go App for Xerox
- Language Barriers Are Responsible for Financial Losses at Half Of All Businesses – Eliminate Them With the Xerox Translate and Print App
- How to Convert Handwritten Notes to Editable Digital Documents Using Workflow Central
Want Personalized Help with Picking Your Next Small Business Printer? Come and See Us at Smart Document Solutions
If you’d like to learn more about your options for a replacement printer and what modern Xerox technology can do for your organization, we’d love to start a conversation with you—more than that, in fact—we’ll guide you every step of the way in selecting the perfect multifunction printer for your unique needs and goals. Please feel warmly encouraged to contact us or, if you already have something in mind, request a free online quote.
