document management - Smart Document Solutions

The Xerox EveryDoc App Is for Everyone: Making Small Business IDP Affordable

Somewhere in your office, a capable person (probably you!) is reading numbers off a PDF and typing them into another screen. Then doing it again. If you added up those minutes across a month, or a quarter, or a year, what would the totals look like? Most small and mid-sized businesses handle documents this way because it works, more or less. Invoices, receipts, emails, and all manner of paperwork both physical and [...]

Printing Identical Documents Multiple Times a Month? This Xerox Feature Makes It Easier

It wouldn’t be a stretch to say that it’s a near certainty that your workplace needs to print the same document multiple times at least occasionally. Give a moment’s thought to the kinds of documents that you print on a regular basis. Regardless of your industry it’s incredibly likely that you print things like requisition forms, time sheets, standardized reports, schedules, templates, and so on. Now, stop for a moment and think [...]

Prevent Duplicate Work, Scattered Resources, and Information Bottlenecks Using Xerox Tools

How long does it take you to find a document when you need it? In an office with an efficient document management system, finding a digital document when you need it shouldn’t really take more than a minute, probably less—just enough time to consider what you need, type in a few keywords into your system, and retrieve it. And that level of efficiency should apply to everyone who might find that document [...]

Exploring the Practical Benefits of Integrating Your Xerox MFP with Exchange Online

Does your office use Microsoft Exchange Online? It’s a popular cloud-based email and calendar service included with the suite of Microsoft 365 tools. Businesses of all sizes use it since it’s easy to implement, cost-effective, and has a lot of robust features. If your workplace is one of them, you’ll certainly be pleased to know that you can integrate Exchange Online with your Xerox multifunction printer or other ConnectKey-enabled devices using the [...]

Digitize Your Large Physical Document Archives With Xerox’s Secure Backfile Scanning Solutions

You already know that Xerox technology makes digitizing your hard copy documents easy. We’ve discussed how this is possible for small (and large) businesses with high capacity scanning offered by modern Xerox MFPs, solutions like intelligent data processing, and the delightfully futuristic-feeling ways you can leverage artificial intelligence to automatically organize your scanned documents. These solutions are great for in-house digitization projects, where you and your team dedicate a bit of “catch [...]

Small Business Digitization Made Easy with Automation and High Capacity Scanning

Lately on the Smart Document Solutions blog, we’ve been discussing a few of the best tools for digitizing hard-copy documents. Not terribly long ago, this was a fairly cumbersome process, particularly for businesses with a large collection of hard copy documents. For many small businesses, it was cheaper and probably easier—at least in the short term—to have dedicated rooms for archival filing, or even rented storage units (the author worked at one [...]

The Easy Way To Keep Scanned and Digitized Documents Organized: The Xerox Intelligent Filer App

There was a time in the fairly recent past that digital automation technology, other than for the most basic of tasks, was, frankly, just not that good. If you’ve been paying even a little attention to technology news the past couple of years, you know those days are long gone, and we’ve finally entered an era where “smart” technology is… well, actually smart. Us humans, however, are still rather prone to our [...]

Printing Identical Documents Multiple Times a Month? This Xerox Feature Makes It Easier

Exploring the Practical Benefits of Integrating Your Xerox MFP with Exchange Online

Digitize Your Large Physical Document Archives With Xerox’s Secure Backfile Scanning Solutions

Small Business Digitization Made Easy with Automation and High Capacity Scanning

The Easy Way To Keep Scanned and Digitized Documents Organized: The Xerox Intelligent Filer App

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