xerox

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The Xerox EveryDoc App Is for Everyone: Making Small Business IDP Affordable

Somewhere in your office, a capable person (probably you!) is reading numbers off a PDF and typing them into another screen. Then doing it again. If you added up those minutes across a month, or a quarter, or a year, what would the totals look like? Most small and mid-sized businesses handle documents this way because it works, more or less. Invoices, receipts, emails, and all manner of paperwork both physical and [...]

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The Proficio PX300 and PX500 Just Got Even Better Thanks to the FS700X Pro Platform

How many times have you seen a print operator stuck babysitting a job that should run itself? Maybe you’ve been that operator? Well, the babysitting sometimes feels necessary. When you encounter color drift in the middle of a long run or those finicky media setups that take three tries to get right, it seems justified. Nevertheless, you already know how much profit slips away when a press fights you instead of working [...]

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Printing Identical Documents Multiple Times a Month? This Xerox Feature Makes It Easier

It wouldn’t be a stretch to say that it’s a near certainty that your workplace needs to print the same document multiple times at least occasionally. Give a moment’s thought to the kinds of documents that you print on a regular basis. Regardless of your industry it’s incredibly likely that you print things like requisition forms, time sheets, standardized reports, schedules, templates, and so on. Now, stop for a moment and think [...]

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Not Using Rule-Based Printing in Your Office Yet? Here’s Why You Need It

There’s a certain optimism baked into the assumption that employees will consistently make the right call when it comes to printer settings. “Or anything else!” we hear you saying, fellow small business owners… To be fair, most people aren’t explicitly trying to waste company resources (if they are, you may have problems beyond the scope of this blog post!). Most of the time, they’re just focused on getting their work done, and [...]

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Automate CRM Data Synchronization From Multiple Sources Using Xerox RPA

In businesses of all sizes, “data silos” can become a major bottleneck. A data silo is anywhere that important data is stored but isn’t available to the people that need it, or is only available to a select few people (thus increasing their workload when that particular data needs to be manipulated). It’s easier to explain with an example. Say that a small business receives a few dozen hard copy invoices from [...]

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This Simple Xerox App Will Convert Your Handwritten Notes to Microsoft Word Documents

For many of us, there’s something about the tactile nature of handwriting that helps us think more clearly. Even with all of our computers and smart devices and apps, writing something down by hand can feel good, and is often more convenient (your pen and paper won’t run out of battery!). Studies even suggest that handwritten notes improve retention and comprehension compared to typing notes on a laptop. Nevertheless, when we do [...]

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Why Are “Paperless” Offices Still So Full of Paperwork? Here’s How Xerox Narrows the Gap

For a while there, “going paperless” was the ultimate goal of not only eco-conscious organizations, but efficiency-conscious ones also. The dream is that you can operate an office completely digitally, without a shred of hard copy in sight. Now that a few years have passed since this concept started making waves, how are things looking in reality? Pretty good, actually—digitization has become easier than ever, especially thanks to many of the innovative [...]

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The New Year’s Resolution Nobody in the Office Wants To Talk About

Is there such a thing as a fun New Year’s Resolution? Well, probably not the ones that really matter. And yet, the last thing anyone in the office wants to ask is, “How can we beef up our print environment’s security?” (Because let’s be honest: it just doesn’t sound that exciting.) Nevertheless, sometimes the best resolutions are the ones that can have the greatest impact on our long term happiness and success, [...]

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By March 2026, Exchange Users Must Use OAuth 2 To Continue Using Some Xerox MFP Features

If you use Microsoft Exchange Online or Microsoft 365 to manage email integration with your Xerox multifunction printer, there are some changes coming that will require manual intervention to maintain that functionality. Note that these changes are coming from Microsoft, not Xerox—although Xerox has responded in their characteristically rapid form to ensure continued support for your modern Xerox device. In this important blog post, we’ll discuss the changes being implemented by Microsoft [...]

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XMPie StoreFlow for Print Providers: How To Offer Customizable Online Ordering (and More!)

Most print shops in the United States can reasonably be considered small businesses. On average, they have 1-9 employees, a single location, and provide mostly localized services. Thus, it’s pretty safe to assume that the owners of these establishments take on a lot of responsibility! If you’re nodding your head because that level of responsibility describes your experience as a decision-maker in the print provider space (or perhaps understates it!), then you [...]

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How To Install Xerox Print and Scan Drivers on Windows Using Smart Start

Small business owners, project leads, and decision-makers of all kinds will probably relate to the feeling of having more than just one job. In any leadership position, you end up having many jobs. This is why Xerox makes a lot of products and tools designed to lighten your load, even if it’s just a little bit. For example, if you’ve ever spent the better part of an hour wrestling with printer drivers, [...]

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How to Design Variable Data Promotional Materials With Xerox’s uDirect for InDesign

It's pretty much a given that everyone wants their marketing materials to stand out. But what elements genuinely make a piece of marketing stand out? Is it flashy graphics, obnoxious (yet eye-catching) colors, or the font? Some arcane combination of all of the above? In most cases, the answer is much simpler. Standing out often just means connecting with your audience on a truly individual level. This is difficult, of course, with [...]

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Get Guided Printer Troubleshooting and Maintenance With the CareAR Instruct App

Not more than a couple decades ago, printer troubleshooting for the average person was pretty difficult, to say the least. You had to have relatively specialized skills, and for most people, that meant a call to the resident IT person. Basic repairs and maintenance were a major inconvenience, especially for small businesses without access to IT help. Boy, have things have changed! Xerox multifunction printers are not only more reliable than ever—reducing [...]

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Why Variable Data Printing Is Hugely Effective for Small Businesses

When you start a small business, it can feel like everyone wants a piece of you—whether they’re selling something useful or… well, something not so useful. Have you ever tried solving a simple problem, only to find yourself drowning in marketing jargon and technobabble? Suddenly you're knee-deep in phrases like “real-time predictive adaptation” or “seamless AI-assisted data augmentation for mission-critical action items.” Small business owners tend to shirk away from these kinds [...]

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How a Document Management System Can Make Daily Tasks Easier for ANY Small Business

Sometimes, an organization hits its stride - everything is going great and working well. Or does it just seem that way? There are usually a few lingering issues that could be improved upon. Maybe they’re obvious things, and you know you’ll get around to them… or maybe they’re a little more nefarious than that. Those are the ones you have to worry about. In today’s Smart Document Solutions blog post, we’ll identify [...]

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How Windows Protected Print Changes Could Affect Your Business (and What to Do!)

If you’ve ever browsed computer security news, you know that hackers (and, frankly, the good guys who fight them) have what you might call a flair for the dramatic. Scary-sounding names like PrintNightmare, PrintDemon, Faxploit, and Stuxnet are all terms you might come across that refer to a variety of different attacks that have been documented over the years. In this case, all of those particular attacks share something in common: the [...]

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Prevent Duplicate Work, Scattered Resources, and Information Bottlenecks Using Xerox Tools

How long does it take you to find a document when you need it? In an office with an efficient document management system, finding a digital document when you need it shouldn’t really take more than a minute, probably less—just enough time to consider what you need, type in a few keywords into your system, and retrieve it. And that level of efficiency should apply to everyone who might find that document [...]

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How to Set Up the Best Xerox MFP Authentication Method for Your Team

One of the first things new Xerox multifunction printer owners notice is just how customizable their device is. It works straight out of the box for printing, copying, scanning, and faxing, but the real power of these devices becomes readily apparent after tailoring its features to fit your specific needs. Nearly every function and feature of a modern Xerox MFP can be customized, from personalized shortcuts to workflow automation. Of course, the [...]

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Faster App Logins? Yes Please! Here’s How Xerox App Mobile Login Works

Small improvements to your office workflow will often yield big benefits, not just in terms of your day-to-day workflow, but in aggregate, over time. Saving a few minutes every day on a frequently-repeated process can add up to days saved annually. Once such task that you undoubtedly repeat at least several times throughout the day is authentication for one or several of the Xerox apps you use—that is to say, you likely [...]

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Is This the Easiest Way To Cut Printing Costs? How Print Analytics Optimize Workflows and Reduce Waste

These days, even small offices handle and generate a lot of data, much of which needs to be printed out to hard copy. Contracts, agreements, orders, invoices, and so on are all critical print tasks. But how many of your print jobs aren’t critical? How many are even necessary at all? If you’re not sure, that’s not actually a terrible thing—because it’s an easy problem to fix, thanks to the print analysis [...]

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How to Get Real-Time Mobile Tracking for Your FreeFlow Vision-Powered Production Fleet

You’ll recall that last time on the Smart Document Solutions blog we discussed FreeFlow Vision, an online platform for print service providers that provides real-time insights into your production printer (or fleet of production printers). This is pretty powerful stuff we’re talking about here—if you’re in the print business or handle in-house printing for your company, you don’t want to sleep on it. If you missed it, check out our post Print [...]

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Print Service Provider? Here’s What Xerox Freeflow Vision Can Do for You

As a print service provider, you have a lot going on every day—the job is a satisfying one, but there’s no denying the amount of plate-spinning you have to do. However, at the end of the day if you were to boil down all that minutiae, you’d probably agree that the three most important things you do are: Deliver exceptional products to your customers Provide great customer service Establish and optimize workflows [...]

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The Xerox C325 in Action: Mobile-Ready Printing, Built-In Security, and ConnectKey Capabilities

The new Xerox C325 is a fantastic, affordably-priced printer for small and midsize businesses looking to meet any or all of the following goals: Save on precious floor or desk space with a compact device… …without compromising on functionality! Enjoy fast print speeds and automatic two-sided printing. Support remote or hybrid staff with reliable mobile and cloud-based printing. Print great-looking documents (The C325 supports up to 1200 x 1200 dpi resolution!). Secure [...]

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Printing Press Media Transitions Made Easier With Xerox PredictPrint

The proper operation of a production printer like a Versant or Iridesse is often just as much of an art as it is an exact science. In a way, the artfulness comes from discovering the “exact science” of what settings need to be adjusted, and how. Whether you're handling coated papers, uncoated papers, or specialty media, getting a truly good print involves meticulous adjustments to press settings to match the specific characteristics [...]

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Exploring the Practical Benefits of Integrating Your Xerox MFP with Exchange Online

Does your office use Microsoft Exchange Online? It’s a popular cloud-based email and calendar service included with the suite of Microsoft 365 tools. Businesses of all sizes use it since it’s easy to implement, cost-effective, and has a lot of robust features. If your workplace is one of them, you’ll certainly be pleased to know that you can integrate Exchange Online with your Xerox multifunction printer or other ConnectKey-enabled devices using the [...]

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Digitize Your Large Physical Document Archives With Xerox’s Secure Backfile Scanning Solutions

You already know that Xerox technology makes digitizing your hard copy documents easy. We’ve discussed how this is possible for small (and large) businesses with high capacity scanning offered by modern Xerox MFPs, solutions like intelligent data processing, and the delightfully futuristic-feeling ways you can leverage artificial intelligence to automatically organize your scanned documents. These solutions are great for in-house digitization projects, where you and your team dedicate a bit of “catch [...]

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Integrate Your Current Workflows With Xerox DocuShare Go, a Fully-Featured Content Management Platform

Is document storage a challenge for you, either physical, digital, or both? It's time to think about implementing a content management system (CMS) like DocuShare Go. It's not difficult to get started with one of these systems, and the benefits are pretty amazing once you see them in action. You'll be able to create, manage, and store all the content that makes your business run smoothly. No more disorganized digital files, no [...]

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Small Business Digitization Made Easy with Automation and High Capacity Scanning

Lately on the Smart Document Solutions blog, we’ve been discussing a few of the best tools for digitizing hard-copy documents. Not terribly long ago, this was a fairly cumbersome process, particularly for businesses with a large collection of hard copy documents. For many small businesses, it was cheaper and probably easier—at least in the short term—to have dedicated rooms for archival filing, or even rented storage units (the author worked at one [...]

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The Easy Way To Keep Scanned and Digitized Documents Organized: The Xerox Intelligent Filer App

There was a time in the fairly recent past that digital automation technology, other than for the most basic of tasks, was, frankly, just not that good. If you’ve been paying even a little attention to technology news the past couple of years, you know those days are long gone, and we’ve finally entered an era where “smart” technology is… well, actually smart. Us humans, however, are still rather prone to our [...]

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Manage Your Data More Efficiently With Intelligent Data Processing by Xerox

Traditionally, so much of our time at work has always been spent on—let’s be honest here—relatively menial tasks. That’s not to say that these obligations aren’t important; it’s out of necessity. Without the “menial” tasks getting done, most businesses would cease to function very quickly. Imagine what would happen if you stopped taking the trash out, or didn’t pay your electric bill, or never went shopping to restock coffee for the break [...]

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A Closer Look at Xerox’s Robotic Process Automation Technology

As we draw closer to the end of the first quarter of the twenty-first century, one thing becomes clear: organizations implementing automation technologies are finding themselves at a significant advantage compared to their peers. This, of course, comes as no surprise to any forward-thinking readers—after all, what would it mean for your business if your staff spent less time on repetitive and mundane tasks, and more time on creative, interesting work? Nearly [...]

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When It’s Time to Replace a Small Business Printer

Is your office printer outdated? Showing signs of a bit too much wear-and-tear? It might be time for a replacement, especially if your printer is producing blurred, streaky, or faded documents, experiences frequent paper jams, and performs slower than it once did. In a way, you might consider yourself lucky if you have the time to notice these problems, as it might be preferable to an outright failure, as very old or [...]

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Extend, Integrate, and Enhance: How To Get Started With Xerox Cloud Connector Apps

Xerox’s Cloud Connector apps are one of the best ways to create efficient workflows within your already-existing workflows. In other words, these are apps that can help you integrate the software and services you already use with your Xerox MFP, allowing you to do plenty of neat things like scan documents directly into your Google Drive account or translate a digital document and print out a hard copy in your language while [...]

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Clever Ways To Control Print Costs Using Your Xerox Multifunction Printer

If you’ve ever had a conversation with someone who owns a modern Xerox multifunction printer, like the VersaLink C415 for instance, you’ll inevitably find that they’re pleased with the sheer amount of stuff the printer can do. In addition to printing, copying, scanning, and faxing, these devices are more like workplace assistants than mere printers, capable of integrating with your already existing workflows, enhancing them, automating them, and generally just being a [...]

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Introducing the Latest in Affordable Xerox VersaLink Technology: Meet the B415 and C415 Multifunction Printers

Have you ever felt overwhelmed by just how complex office technology can be—even the stuff you're using every single day? These are tools that are suppose to make our lives easier, not harder, so why is it that seemingly simple tasks so often become major challenges? Despite claims to the contrary, so often we find that technology is designed in such a way that we have to conform to it, and not [...]

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How CareAR Instruct for Xerox Devices Can Help You Self-Solve Printer Issues

The days of printers being used solely to print documents are long, long behind us—these days, our printers are instant language translation machines, tools for gathering customer feedback, and workflow optimizing powerhouses (to name just a small handful of the applications of modern Xerox technology!). There is, however, one tiny catch: with such great power so too comes great complexity. Sure, it’s easy to use your Xerox multifunction printer, but troubleshooting issues, [...]

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Language Barriers Are Responsible for Financial Losses at Half Of All Businesses – Eliminate Them With the Xerox Translate and Print App

These days, small businesses aren’t in the habit of thinking all that small. Even startups can have global aspirations, and even the smallest organizations can be negatively impacted by not adequately overcoming language barriers. For example, imagine that a small or midsize business has had a good degree of success with their product locally—and the owners just know it would do great in the European market. While the product is phenomenal, their [...]

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Need a Powerhouse Monochrome Multifunction Printer? Check Out the VersaLink B625

At Smart Document Solutions, it’s our job to keep you informed about the latest and greatest office technology, but not everyone needs a color production printer press. Maybe the best solution for your office is an affordable, fast, and highly functional black and white printer. A device simply capable of doing its job, and doing it really, really well. The latest and greatest for that particular use case is, for most small [...]

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Print Shop? Coworking Space? Here’s How to Get Instant Feedback From Customers and Employees Using Your MFP

Understanding customer and employee needs is crucial for long-term success—few business owners or team leaders would refute this seemingly obvious point. Even knowing this, it’s easy to get caught up in our day-to-day operations. We forget that often all it takes to gain valuable insights about how we’re doing is to simply ask. Those in leadership positions now have an intuitive, user-friendly way to gather this information with an app designed for [...]

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Edit Your Scans and Download Them From Anywhere Using the Clip2Go App for Xerox

Imagine yourself in this relatively common scenario at work: you've just returned to your office from a bustling conference, armed with a stack of business cards, flyers, and brochures. As you sort through the materials, you realize that you only need specific parts of each document. Understandably, you find yourself dreading the tedium of scanning, cropping, and transferring files. But what if we told you there's a better way? Enter the Clip2Go [...]

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Streamline Your Setup with the User-Friendly Xerox Easy Assist App

Believe it or not, there was a time when phones could only do one thing: make phone calls! Nowadays, our phones are smart little powerhouses of productivity. They can browse the web, take pictures, get us to our destinations, track our fitness, and... well, just about anything else. With that in mind, it should come as no surprise that yes, your smartphone can help you set up a new Xerox multifunction printer—which [...]

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Get Connected to Your Xerox Printer Fast With the Xerox Quick Link App

“Self-support made simple.” That’s one of the promises made by the Xerox Quick Link app—and it delivers. The main goal of the Quick Link app is to get your devices connected to your Xerox device fast, without the hassle. If you have a modern Xerox ConnectKey enabled printer, the app works for any of your peripheral devices, including computers, mobile phones, or tablets. Let’s take a moment to learn how this time-saving [...]

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Need Print Templates? How About for Free? Get Them at the Xerox Small Business Resource Center

Most small businesses don’t employ a full-time, in-house graphic designer—someone capable of making all those nice little things that businesses need to have, like business cards, letterhead, promotional event flyers, and so on. Business owners instead often rely on third parties, contracted out on a per-project basis (which can still be a strain on limited or startup budgets!), or they do what most people do: try to find a good print template [...]

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Why Your Organization Should Be Using Combination Workflows

In recent months here on the Smart Document Solutions blog, we’ve been talking about some of the amazing things people have been doing with Xerox Workflow Central, the company’s impressive productivity platform. For an overview of the platform, our post Convert, Translate, Summarize and (Much!) More With Xerox Workflow Central is a great starting point; for a more detailed look at one of the most interesting (and useful) tools included with the [...]

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Too Many People Using the Same Printer? How To Speed Things Up in a Busy Office

For many offices, it would be impractical to have more than one printer. Sometimes this is simply due to a lack of floor space or budgetary constraints, but the good news is that sometimes an additional printer isn’t just impractical—it’s actually unnecessary. You may find it surprising to hear us say this, given that we’re in the business of selling printers. While we love to help organizations that genuinely need them set [...]

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How to Convert Handwritten Notes to Editable Digital Documents Using Workflow Central

Regular readers of the Smart Document Solutions blog will recall that a couple months ago we highlighted some of the more recent and impressive updates to Xerox’s flagship productivity platform, Xerox Workflow Central. In this post, we’re going to take a closer look at one of the most popular tools the platform comes with. This tool gives users the ability to scan their handwritten notes with their Xerox device and automatically generate [...]

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What Exactly is the Embedded Web Server for Your Xerox Device?

If you own or have been considering getting a Xerox device, you’ve probably heard that it has an embedded web server. But what exactly does that mean? What can you do with it? In today’s post on the Smart Document Solutions blog, we’ll discuss the answers to those questions and more. Let’s begin: What is the Embedded Web Server or CentreWare Internet Services Feature? Modern Xerox devices, such as those from the [...]

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Convert, Translate, Summarize and (Much!) More With Xerox Workflow Central

What if there was a central platform where you could accomplish most or all of your most common workflows? What if it was affordable, efficient, and integrated with your already existing Xerox technology? That, in a nutshell, describes what’s possible with Xerox Workflow Central, a productivity platform the likes of which the world has never seen—and no, that’s not hyperbole! Our team at Smart Document Solutions are obviously Xerox fans, but even [...]

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Enable Easy & Secure Guest Printing With the @PrintByXerox App

Have you ever had a guest or client visiting your office who needed to print out a document? How about temporary workers, or other visitors? If you use an authentication system for your Xerox MFP, the only way for these non-permanent users to be able to print something was, more or less, to have someone else do it for them. This would likely involve sending the file to an authorized print user, [...]

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How to Change or Disable Sounds on Your Xerox Multifunction Printer

New owners of modern Xerox devices may quickly notice that their equipment makes sounds—a variety of tones and beeps may come out of the machine and, unless you’ve really delved into the user manual, it may not be immediately apparent what these sounds are trying to tell you. In today’s entry on the Smart Document Solutions blog, we’ll take a look at the audio notifications made by most modern Xerox devices, how [...]

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Scanned Document File Sizes Too Big? Enjoy Automatic Optimization With This Xerox App

Modern Xerox technology makes it easy to scan documents. You’ll end up with crisp, beautiful-looking digital files that can be manually or automatically routed to a destination of your choice, such as an email address, cloud storage provider, or the local storage of the machine. Thanks to innovations like the Scan with Print app, you can even instantaneously print out a copy of a document you just scanned, saving valuable time for [...]

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How to Choose Between EtiQube’s ET-Badge App and Xerox’s Team Availability App

One thing Xerox certainly does is provide its customers with options. A lot of options. Sometimes, choosing the best solution for your unique use case can be a little daunting, because there are just so many different ways to go about doing whatever it is you’re trying to do. At the end of the day, choice in these matters is an undeniably good thing, though—it might take a little figuring out, but [...]

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Keep Dynamic Content Updated Automatically With Xerox Content Hub

Does your business or organization deal with a lot of documents that end up being revised a handful of times before they’re “done”? How about documents that need to be revised regularly? Keeping track of a version number or date for these kinds of documents could probably be described as cumbersome at best—but it can work. As you may already know, the point that things start to quickly become chaotic is when [...]

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Will Windows 11 or macOS Monterey 12 Impact My Xerox MFP?

Can you believe it? It’s already time for major operating system upgrades again. Microsoft’s Windows 11 is in full swing, and Apple recently released Monterey 12 for macOS. Generally speaking, upgrades are a good thing—security and performance upgrades are always welcome—but as you may know from times past, sometimes support for third party hardware can take a little while to catch up. The good news is that for Xerox users, things are [...]

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Do More With Your Xerox MFP: Envelopes, Brochures, and Booklets

Sure, you can use your Xerox multifunction printer for all the basics. It’s a multifunction printer after all, which means that you can print, scan, copy, and fax—it does exactly what it says on the tin. However, that’s just the tip of the iceberg, so to speak. Your Xerox MFP is an in-house marketing material and print media powerhouse, capable of producing envelopes, brochures, and great-looking booklets. In today’s post on the [...]

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Why the New Xerox C235 is Among the Best Xerox MFP For Small Businesses

Decision-makers at small businesses (or even midsize businesses for that matter) often have trouble balancing the price vs. performance ratio of new-but-necessary office equipment. While it would be nice to have an “enterprise tier” multifunction or production printer, needs and budget often require otherwise—and that’s where the new C-Series from Xerox comes into play. Economical and reliable, the C-Series currently includes two brand new color printers: the C230 and the C235. The [...]

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How to Integrate The Moodle Learning Platform With Your Xerox MFP

One of the topics that we cover often here on the Smart Document Solutions blog is the many ways in which a Xerox ConnectKey-enabled device, typically a multifunction printer (MFP) can be extended to better match your already-existing systems and workflows. Put just a touch more succinctly, we mean that your Xerox printer is more than likely compatible with other software or platforms you already use. Called integrations, which typically work by [...]

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Small Business in Arizona Adding Your Second Xerox Printer? You Need This Tip!

A growing business is always a cause for celebration—it means you’re doing something right! However, with these achievements come new challenges. One of the biggest challenges that tends to catch growing business off-guard is the need for expanded workplace infrastructure. In other words, the stuff necessary to keep that growth going. Office equipment is a critical part of that infrastructure, because without it, your team won’t have the resources they need to [...]

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Why Xerox Updated Default Password Handling

You may have noticed recently that some or all of your Xerox devices made you change your default password (assuming your device was still using the default—if you had customized the password during the lifespan of the unit, you may not have seen this notification). This may have been slightly inconvenient, but changing default passwords has always been a good thing for security purposes. After all, if anyone can look up the [...]

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Accounts Payable Automation: How Arizona Businesses are Saving Money & Time

As small and midsize organizations grow, they tend to accumulate the need for more and more third party services—managed service providers, subcontractors, supply vendors, and so on. Unless your organization is large enough to have a dedicated accounting department (and even then) this can quickly become a resource-intensive challenge for even the best equipped teams. If your workplace always seems to struggle to keep up with the pace of business-critical invoices and [...]

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What’s a Fault Code Anyway? How to Diagnose and Resolve Xerox MFP Fault Codes

There used to be a time not so long ago that being confronted with a fault code from your office printer was a major headache—seeing one made every team manager groan, because there was a good chance that it was a harbinger of lost productivity. Here’s the good news: these days, modern office equipment isn’t just made to be longer-lasting and more robust; it’s also easier than ever to diagnose (and resolve!) [...]

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Xerox Security and Printer Disk Storage: When is Data Deleted?

When you send a task to your Xerox multifunction printer, it needs to store that data somewhere so that it can do its thing—makes sense, right? However, for businesses and organizations that need to handle sensitive data very carefully, it’s worth knowing that the print jobs assigned to your unit will exist in the memory of the printer during and, for a while at least, after the print job is completed. This [...]

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Regular Printer vs. Smart Workplace Assistant: The Difference is Critical

Even in this era where seemingly everything is being digitized—especially much of the work we used to do with hard copy documents—most office managers and business owners would agree that every work environment must be stocked with a printer. For all our love of electronic communication, hard copies are still an important and necessary part of our work, nearly regardless of industry. However, what all decision makers for these offices don’t necessarily [...]

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Printing From a Chromebook? Here’s How to Find Your Printer IP

Chromebooks, the laptops and tablets running the Chrome OS by Google, have grown in popularity thanks to their affordable price, baked-in integration with Google services, and general ease of use. They are extremely common in the education sector in particular, with schools in the United States using these laptops and tablets for well over half of their student and staff computers on average. They are, of course, compatible with your Xerox multifunction [...]

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How to Claim Free Lifetime Repairs For Your Multifunction Printer With Xerox eConcierge

You may have already heard some of the buzz that’s been going around about Xerox eConcierge and how Arizona businesses are using this unique cost-cutting program to save both time and money. But what is it? How does it work? Let’s find out: What is Xerox eConcierge? Can it Really Help My Business Save Time & Money? To that latter bit there, the answer is a resounding yes—Xerox eConcierge is a simple-yet-efficient [...]

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2 New Xerox Connect Apps to Process eSignatures

In our increasingly digital world, more businesses than ever find themselves in need of a reliable, efficient way to process electronic signatures. An electronic signature is a “real,” legally binding signature that can be applied to a document or agreement without both parties needing to be in the same physical location. Faxing isn’t required for an electronic signature. Your business can start accepting e-signatures in just a few minutes after implementing one [...]

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What are the Benefits of a High-Volume Printer Like the AltaLink Series?

Small and mid-size offices often face a challenge that, on the surface, seems only like a bit of an inconvenience—when the fact of the matter is that this “small frustration” can actually end up costing the business quite a bit of money over time. You might have already guessed the problem we’re talking about: waiting too long for a print job to complete, or worse, waiting for “your turn” to use the [...]

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Tools for Teachers: Putting Your Xerox MFP to Work in (and out!) of the Classroom

If you’re a teacher and you own or have access to a Xerox multifunction printer, you’re in luck—there’s an incredible amount of tools that are perfect for making an educator’s job easier. Here’s a quick example—have you ever heard of the Xerox Proofreader app? It’s a powerful tool that checks any scanned document for spelling, grammar, or even general style mistakes, and then gives you helpful suggestions. It can even check for [...]

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Who Printed That? Find Out Now With PaperCutMF

Something the most successful business owners tend to learn very quickly is that part of reaching their goals is cultivating their ability to keep track of things—often boring things, like who printed what, and when. This is the kind of data that can mean the difference between blowing through your print budget halfway through the month, or staying right on track. In addition to training your staff with healthy print behaviors, keeping [...]

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How Forward-Thinking Businesses Profit From Variable Data Printing

Marketing innovations that truly revolutionize the way we do business are actually few and far between, even in the rapidly evolving digital world. The same principles that sold something a hundred years ago still apply, more or less. However, the massive advantage that we do have compared to those who came before us is the ability to customize and personalize our advertisements to a really remarkable degree. Digital marketing makes this easy—but [...]

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Designers and Printers, Ditch Expensive Foil Stamping for Adaptive CMYK Plus

Sometimes a technology comes along and it’s clear to everyone that it’s going to be the “wave of the future.” For many printers, designers, and technologists, Adaptive CMYK Plus is that wave—and today we’ll be taking a look at this emerging print technique and why it’s becoming popular at such a rapid pace. Let’s get started: What is Vivid Adaptive CMYK Plus Technology? Xerox Adaptive CMYK Plus technology is a production printer [...]

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Xerox Mobile Print: How Real Businesses Are Taking Control of Their Print Environment

At Smart Document Solutions, it always makes us happy when we get to see our customers realize that a Xerox multifunction printer is really and truly multi functional. Yes, it can copy, print, scan, and fax—but it can do so much more. A modern Xerox MFP gives you extensibility options, control, and the ability to design your print environment in exactly the way you see fit, whether you have a single MFP [...]

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How Arizona Businesses Are Saving a Bundle By Outsourcing Their IT & Print Management

For many small businesses, the idea of hiring a dedicated IT team—or even just a single IT person—is too financially burdensome. However, few business owners would disagree with the notion that it would certainly be nice to have one. After all, in today’s interconnected, always-on business environment, we depend on our office equipment, computers, smartphones, and other devices. They must be in good working order and ready to perform the tasks that [...]

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Implementing a Universally Compliant Office With Xerox ConnectKey

We’ve all seen businesses that seem to operate like a well-oiled machine. And we’ve all seen ones that definitely don’t. What separates them? What’s “the thing” that makes one company’s workflows smoother than another? There’s probably too many variables to count: the industry in question, office leadership, the interpersonal relationships between team members, and so on. But there is one thing that most of the workplaces in the “well-oiled machine” category do [...]

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Meet the Latest Monochrome Powerhouse From Xerox: The PrimeLink B9100 Series

Black and white printing accounts for over 60% of all documents printed anywhere in the world. Needless to say, there’s a huge market demand for quality monochrome printing, and Xerox has responded with a brand new printer series that we believe will become a leader in the space. The Xerox PrimeLink B9100 Series is a black and white multifunction printer that can print, copy, and scan… and so much more. In today’s [...]

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The Xerox Easy Translator Service: One Printer, Over 40 Languages

Small businesses are the backbone of the U.S. economy—this is an oft-repeated mantra, but it really is true. Did you know that two out of every three jobs are created by a small business? How about the fact that the majority of product innovation is fueled by small businesses, as measured by patent filings? We consider ourselves very lucky to have worked with so many small businesses throughout Arizona and to have [...]

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Xerox AltaLink vs. VersaLink: Which Should You Choose?

If you’ve decided to purchase a Xerox multifunction printer but you aren’t familiar with Xerox’s lineup, you’re probably wondering where to start—and which printer is best for your workplace. In today’s post, we’re going to take a closer look at the AltaLink series and VersaLink series as these are two of the most popular lineups from Xerox. (It’s worth noting that the WorkCentre series is also a very popular choice for many [...]

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Automated Data Backups With Your Xerox MFP

Digital storage used to be pretty expensive. Back in 1995, a 1 gigabyte hard drive cost around $800. If you’re not a techie, here’s some perspective: a $20 USB thumb drive today can hold roughly 128 times that much data (and thumb drives aren’t even the most economical types of data storage). Crazy, right? Storage is only getting cheaper as time goes on, too. The point here is that in this era [...]

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Healthcare Providers Rejoice: Easy & Secure HIPPA Compliance With Xerox

One of the biggest challenges facing healthcare providers today is finding a way to balance the convenience of modern technology with the strict requirements of HIPPA compliance. We’ve never had more ways to communicate data with one another, but not all are made the same in terms of security—which is an absolute must when it comes to sending and receiving patient information. While the emphasis on security for patient records from HIPPA [...]

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Is a Managed Print Service (MPS) the Best Solution for a Small or Midsize Business?

We’ve been in the printing business for a long time—and during our years of experience, we’ve made a few observations that we’d like to share with you. Chief among these observations are that we estimate roughly 90% of companies make the following mistakes: Doesn’t track the cost of printing (and wildly underestimates how much it actually costs) Doesn’t have an optimized printing workflow Overpays for printing equipment, supplies, and technical support Do [...]

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How to Integrate Your Gmail Account With Your Xerox Multifunction Printer

Google’s Gmail is one of the most popular email services in the world with over 1 billion (yes, billion-with-a-”B”) users worldwide—some sources claim even up to 1.5 billion—and nearly 75% of American consumers use it every single day. Needless to say, being able to use your Gmail account with your Xerox MFP isn’t just useful, it’s practically a must-have feature not only for office administrators, but staff as well. In today’s post, [...]

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How the Xerox Instant Print Kiosk is Revolutionizing Self-Service Document Processing

Coin-op copy machines have been around for decades. Interestingly, not a whole heck of lot of improvements have been made on them until relatively recently—and Xerox has just taken those improvements and kicked them into overdrive. At Smart Document Solutions, we’re proud to announce the arrival of the Xerox Instant Print Kiosk, a self-serve document processing machine with an impressive, user-friendly design. Yes, there are a few bells and whistles that advanced [...]

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How to Configure Multiple AltaLink MFPs With Fleet Orchestrator

Is it time for your business to expand your printer fleet? Whether you’re adding on just one or two more printers or you need to install a dozen in a new department, Xerox has made sure that administrators have plenty of options to configure, control, and update just about any number of printers they like. In a moment, we’ll explain exactly how that’s done and how you can manage your fleet of [...]

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Expense Reports Have Never Been Easier Thanks to Xerox

Xerox, at first glance, appears to be in the office equipment business—but it might be more accurate to say that they’re really in the “saving time” business. We’ve been going over some of these topics on the Smart Document Solutions blog lately. If you missed them, make sure to check out our post about one-touch apps, how to give your printer natural-language voice commands with Xerox’s Gabi Voice, and some of the [...]

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How Businesses Are Saving Crazy Amounts of Time With Xerox One-Touch Apps

Most office staff have tasks that they perform daily, perhaps once or twice, and occasionally more depending on how busy things are. If you had a way to cut down on the time it takes to do some of these tasks, what would that mean for your business? Instead of minutes, what if these tasks took mere seconds to complete? Annually, it would amount to several hundred extra hours (at least) for [...]

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When’s the Last Time You Talked to Your Printer? Learn More About Xerox’s Gabi Voice

Global Artificial Business Intelligence, or Gabi, is Xerox’s workplace assistant artificial intelligence. With Gabi running, you can speak commands to your printer using natural language—e.g., “Gabi, make 20 copies of this,” to scratch the tip of the proverbial iceberg, as Gabi can understand surprisingly complex requests. In today’s post, we’ll be taking a deeper look at Gabi, how “she” works, and how this technology can enhance productivity and accessibility in your office. [...]

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Exploring Efficient Scanning Options With Xerox

Xerox multifunction printers really can do it all—copy, print, fax, and scan. Scanning is what we’ll be discussing in today’s post, because this technology has really come a long way, at least insofar as user options are concerned. Xerox MFPs allow users to scan in a variety of different ways, enabling the user to choose whichever is most convenient at the time. Scan to email, scanning to the cloud, and automated scanning [...]

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How Xerox Protects Your Data With Security Updates & Patches

Modern Xerox machines offer so many different features it would be impossible to test them all out in a single day (or probably even a week). Take a look at our post 7 Jaw-Dropping Features You Didn’t Know Your Xerox Printer Had for a few show-stoppers that barely scratch the surface of what you can do. Whether you want to access the cloud or work with a remote team in another part [...]

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5 Little-Known But Game Changing Benefits of Cloud Computing & Printing

The majority of modern Xerox multifunction printers have some pretty awesome cloud capabilities. You likely already know that you can print a file directly from the cloud right to your MFP. Cloud printing by itself is a massive time saver, but there’s many other benefits to putting the cloud to work with your data and, by extension, your printer. Some of them are less obvious than others, but no less impressive. Let’s [...]

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How Will Your Target Audience Respond to Print?

What kind of relationship do you have with your target audience? If you aren’t communicating with them through print marketing materials, you might not know them as well as you think. The good news is that if you already have modern Xerox office equipment, you have everything you need to strengthen that relationship. In this post, we’re going to discuss the demographics that respond well to print—and you might find some surprises [...]

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PDF Printing Errors? Try This Quick Fix (Plus More Troubleshooting Tips)

PDFs have come a long way in the last decade or so. Those of you who were in the office world 10 or 15 years ago might remember (with horror) that things weren’t always so easy—PDFs were prone to errors and a bit more difficult to create than they are nowadays. Having said that... well, sometimes PDFs still like to cause problems, and there’s nothing more frustrating than when that problem crops [...]

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Understanding Xerox On Demand Image Overwrite: When to Use it and Why

Did you know that when you delete something on your computer (or printer), in most cases it’s not really gone? If this is news to you, here’s a non-technical breakdown: when you tell your computer to “delete” a file, what actually happens under the hood is that your computer takes your instructions and says, “OK, I understand that you no longer need this file. I’ll stop showing it to you and use [...]

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Getting to Know the Xerox App Gallery

You already know that you can use your smartphone to download and install a ton of helpful, productivity-boosting apps—sometimes for a small cost but often for free. Did you know that your Xerox printer can do the same thing? Thanks to the Xerox App Gallery, at your fingertips are a wide array of apps to extend the functionality of your Xerox printer. Apps exist to enhance productivity, make your workflows easier and [...]